Work will not be accepted by email. This year, students will be allowed to self-certify (apply without formal proof) for an EC . Step 2: gather the relevant evidence for your application. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. Is the claim supported by appropriate evidence? Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. Theywontusually accept things such as viruses, disk corruption, printer problems etc. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. Detail of where to submit the form are in your Student Handbook. You can find further details in UCL's Self-Certification Policy. Make sure that you know what you need to submit and the deadline for submitting claims. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. . This is synonymous with "mitigating," or "exceptional" circumstances. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. However, you have the right to appeal your results via the. You must submit your evidence within FOUR WEEKS of submitting your EC. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream However, you have the right to appeal your results via theAcademic Appeals Procedure. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. If you self-certify then you should hear 1-2 working days. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). Make sure you submit your application in plenty of time to reduce added stress. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ Work will not be accepted by email. Processing time will depend on the institutions policy, but its usually between one and five working days. If the deadline has already passed, the late submission may be condoned (i.e. EMC %PDF-1.6 % A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Work will not be accepted by email. 0 Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. But you cannot self-certify once the exam has started; you must provide evidence. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. SeeSection 1.5: Providing Supporting Evidence. Applying for an EC using self-certification. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. All coursework, projects and dissertations must be submitted. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. Do Share & Care schemes work for student accommodation? Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. Some other situations beyond your control typically arent considered viable extenuating circumstances. HA You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. Letter or certificate froma doctor or other registered medical professional external totheUniversity. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. You can only request deferrals 2 weeks in advance of the event. Your evidence will need to cover the full period for which you are requesting mitigation. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Extension approved? If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. , normally no more than one week after the first affected assessment. EMC Extenuating Circumstances'? exams) to the next assessment period. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. Self-Certified claims must be submitted before the assessment deadline/ date. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: This step-by-step guide will clarify how to do that. Third-year student, Iris, recently received an emergency grant, hear what the process was like . You apply for extenuation via an online form. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. Your evidence will need to cover the full period for which you are requesting mitigation. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. At this point it is too late. You should be informed of the mitigation decision within one week of the EC Panelmeeting. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. For your application to be approved, youll need to provide evidence of your circumstances. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. No. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. You will receive a written response as soon as possible. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. ECs are designed for emergencies. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. We may be able to support you better through, Submit your EC application as soon as possible. before 12.00 noon on the due date. If you do not submit the requested evidence, your claim will normally be rejected. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. Figures captions and table titles. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY You can make an EC claim through Portico. Advertise a vacancy on our platform today. Yes, as long as they fall within the same 14-day period. Well keep you active in a way that works for you. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream Any claims submitted after the assessment has started must be accompanied by evidence. You must proof-read and correct all errors. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream All Extenuating Circumstances claims must now be submitted on Portico. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. Step 4: wait for approval. I have offers from manchester and UCL. Deadlines for Geography modules are available from the Moodle pages for each module. /Tx BMC You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). Source: Shutterstock. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. EMC If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Enjoy! '!g^ includes details of all the different support that is available to you. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. EMC those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . there will be no penalty for submitting late). . We've made the process as easy as possible for you - but don't just take our word for it. But life isnt always easy. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. EMC 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: EMC Cha c sn phm trong gi hng. EMC Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. /Tx BMC You can submit a self-certified EC to cover any assessments (including exams) falling within that period. We are not able to process ECs or respond to queries that are submtited by non-IOE students. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). If you do not submit the requested evidence, your claim will normally be rejected. We are one of the largest student-led organisations in the UK. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. From a casual class to captaining a competitive club, live an active lifestyle with us. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream b`bd`a`%iHg`> If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. You can find a guide to submitting your claim on Portico on the UCL website. What falls under extenuating circumstances? ECs are designed for emergencies. HPpuVru0 After youve applied, youll need to wait for the decision. Source: Glenn Cartsens Peters/Unsplash. Were led by studentsand that means youre in charge. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. You may wish to start by speaking with your personal tutor. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. *'"&0M" f? All illustrations must be discussed in the text. You can only defer time-limited assessments (e.g. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. If you submit your essays online, chances are your extenuating circumstances form will also be online. It is a charity with over 48,000 members. See also Extenuating Circumstances and Reasonable Adjustments (section 10). If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. However, you will need to explain why you didnt submit your EC on time. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . We live by four promises. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. Please refer to SHS Faculty for penalties for over-length work. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. EMC Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. endstream endobj startxref You will need to provide the additional evidence within four weeks of being contacted. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. UCL is yours, soshape it. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. Read the Extenuating Circumstances regulations before completing this form.2. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. /Tx BMC If the request is accepted, the student may be granted an extension. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. ` & Note that you can only self-certify if you submit your claim before the assignment deadline. You can find a guide to submitting your claim on Portico on the UCL website. PREPARE. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. Bereavement: You will be required to provide a death certificate. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Sport is for everyone, and well help you find your level. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. University is a big, exciting place. You will need to provide the additional evidence within four weeks of being contacted. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. This may affect the type of mitigation that is available to you. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. You will also be notified of the outcome of your claim via Portico. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable.